WhatsApp RSVP & guest list management

AI WhatsApp RSVP & Guest ManagementCount me in.

An AI RSVP concierge that sends your invitations, collects every reply and hands you an accurate guest headcount — entirely on the WhatsApp your guests already use.

Request a quote See the live demo

No apps for your guests · Text, voice or video · Any language

Priya & Arjun's Wedding
RSVP concierge
You're warmly invited to Priya & Arjun's wedding on 12 December, Jaipur. Shall we count you in?7:02 PM
Yes! Count me in 🎉7:04 PM
Wonderful. How many will be joining, and any dietary preferences?7:04 PM
Voice note · 0:067:05 PM
2 guests · vegetarian · confirmed
Perfect — you're on the list. We'll send a gentle reminder closer to the day. 🌿7:05 PM
Count me in✦ मुझे भी गिन लो✦ আমিও আছি✦ நானும் வருகிறேன்✦ నేను వస్తాను✦ मी पण येणार✦ હું પણ આવીશ✦ ನಾನೂ ಬರುತ್ತೇನೆ✦ ഞാനും വരുന്നു✦ ਮੈਂ ਵੀ ਆਵਾਂਗਾ✦ ମୁଁ ମଧ୍ୟ ଆସିବି✦ میں بھی آؤں گا✦ মই'ও আহিম✦
The uninvited cost

Every empty seat was paid for. Every extra plate, wasted.

Uncertain

guests who never reply still get counted, catered for and seated — the ghost guest you pay for twice.

Hours

lost chasing confirmations across calls, spreadsheets and a dozen family group chats.

Waste

over-ordered food, over-booked venues, over-spent budgets — from a headcount no one could trust.

How it works

How WhatsApp RSVP works: five messages, one trustworthy guest list.

Count Me In runs the whole guest conversation for you — start to finish, in your guest's own language, on WhatsApp.

01 · INVITE

Invite

One warm message with your event's details, sent to every guest.

02 · COLLECT

Collect

The AI asks who's coming, how many and any dietary needs — by text or voice.

03 · CONFIRM

Confirm

A living RSVP list you can open any time, always up to date.

04 · REMIND

Remind

A gentle nudge before the day, so no one quietly forgets.

05 · THANK

Thank

A warm note afterwards that closes the loop with every guest.

Made for real celebrations

Effortless for you.
Familiar for them.

Speaks their language

AI replies fluently in dozens of languages, so every guest feels personally addressed.

Text, voice or video

Guests reply however they like — a typed yes, a voice note, a forwarded photo. All understood.

Live headcount

Watch confirmations arrive in real time — a number you can finally build a budget on.

+1s & diets captured

Plus-ones, children, vegetarian, allergies — collected cleanly, ready for your caterer.

No app to download

Nothing for guests to install or learn. It's just a message from you, on WhatsApp.

Catering-ready exports

Hand your venue and cook a final list that ends the guesswork — and the waste.

The product

Guest list management that runs itself.

Your guests only ever see a WhatsApp message. Behind it, you get a calm control room and a setup that takes minutes.

app.count-me.in / new-event
Count Me In event setup screen showing a WhatsApp wedding invitation sequence being scheduled in Indian languages
Event setup

From spreadsheet to sending, in minutes.

Upload your guest list, then approve the whole message journey — save-the-date, RSVP, two gentle reminders, an accepted-guest nudge and a thank-you — each drafted for you and sent in every guest's own language.

  • Import names, numbers and cards from Excel
  • Edit any message with a live preview
  • Choose your sending number, then launch
Try the setup flow
app.count-me.in / dashboard
Count Me In host dashboard tracking live wedding RSVPs, guest headcount and catering numbers
Host dashboard

Watch your headcount resolve.

A live control room for every event. Confirmations arrive on their own while the honest "plates to cater" number keeps ghost guests out of your budget.

  • Live confirmed / awaiting / declined counts
  • Dietary mix and catering total, always current
  • Every RSVP traceable to its WhatsApp chat
Explore the live dashboard
Your number, or ours

Whose name is on the invitation?

Every campaign can run on our verified number — or, for a more personal touch, on yours.

Included

From our number

Invitations send from Count Me In's verified WhatsApp Business number — the same trusted, shared number for every host. Instant, reliable, nothing to set up.

Included with every event
Premium add-on

From your own number

Prefer guests to hear from you directly? We whitelist and register your personal or business number for your event dates only, then retire it afterwards — a one-time setup billed as an add-on.

Add-on · talk to us for pricing

One promise, in every Indian tongue — “count me in.”

Count me in✦ मुझे भी गिन लो✦ আমিও আছি✦ நானும் வருகிறேன்✦ నేను వస్తాను✦ मी पण येणार✦ ನಾನೂ ಬರುತ್ತೇನೆ✦ ഞാനും വരുന്നു✦ ਮੈਂ ਵੀ ਆਵਾਂਗਾ✦ ମୁଁ ମଧ୍ୟ ଆସିବି✦
I'm in✦ हाँ, मैं आऊँगा✦ હું પણ આવીશ✦ میں بھی آؤں گا✦ এবাৰ মই'ও আহিম✦ నన్నూ చేర్చుకో✦ என்னையும் சேருங்கள்✦ ನನ್ನನ್ನೂ ಸೇರಿಸಿ✦ मला पण मोजा✦ എന്നെയും ചേർക്കൂ✦
Real implementation · Surat, Gujarat

RSVP clarity helped the host invite 30 more contacts.

A documented September 2026 Count Me In implementation moved from 139 original invitation contacts to 169 after the host gained clearer visibility into declines. The final pre-event dashboard recorded 148 confirmed guests.

139 → 169

Invitation contacts after the host added a previously left-over list.

148 confirmed guests

109 accepted contacts represented 148 people in the final pre-event snapshot.

First-party evidence

See the dated anonymised dashboard progression from Save-the-Date to final planning.

Read the Surat RSVP case study

Real implementations · Dubai, UAE

From private celebrations to a 524-guest wedding count.

Two completed October 2026 events show how Count Me In turns WhatsApp responses into practical planning data: confirmed guest headcounts, explicit declines and a visible list of unresolved contacts.

524 confirmed guests

286 accepted contact records at a Dubai wedding reception represented 524 actual confirmed guests.

88 wedding declines

Known declines help hosts review invitation capacity instead of assuming every invitation will attend.

28 confirmed private-event guests

A separate Dubai family celebration finished with 17 declines and 12 unanswered contacts clearly separated from confirmed attendance.

Dubai wedding case study Dubai private-event case study

Questions

WhatsApp RSVP, explained

The things hosts ask us most about sending invitations and collecting RSVPs on WhatsApp.

Browse the RSVP Resource Centre →

Upload your guest list as an Excel or CSV file with each guest's name and WhatsApp number, attach your digital invitation card or video, and Count Me In sends it to every guest on WhatsApp. You can schedule a save-the-date, an RSVP request, two reminders for non-responders, a reminder for confirmed guests, and a thank-you message after the event.

Your guest receives a WhatsApp message and simply replies — by text or voice note. Our AI concierge asks how many people are coming and any dietary preferences, confirms them, and adds them to your live guest list. There is no form to fill in and no link to open.

No. Guests only use WhatsApp. There is nothing to install, no new account to create and no separate RSVP website or form to visit.

Yes. Count Me In replies to every guest in their own language across 12 Indian languages — including Hindi, Bengali, Tamil, Telugu, Marathi, Gujarati, Kannada, Malayalam, Punjabi, Odia, Assamese and Urdu. Your guest can reply by text or voice note in whichever language is most comfortable, and we translate it into a clean entry on your guest list.

Your host dashboard shows a live headcount of confirmed, awaiting and declined guests, plus the dietary mix and the exact number of plates to cater. Every RSVP is traceable to the WhatsApp conversation that produced it, and you can export a final guest list for your caterer or venue.

Yes. Count Me In sends two gentle automatic reminders to guests who have not replied, and a separate reminder to guests who have already confirmed shortly before the event. You choose the timing for each, or switch any of them off.

Yes. By default, invitations are sent from Count Me In's verified WhatsApp Business number, which is included with every event. If you would prefer guests to hear from you directly, we can whitelist and register your own personal or business number for your event dates as a premium add-on.

An RSVP process gives hosts a confirmed headcount and dietary mix before final catering decisions. That helps the family and caterer plan against known responses instead of relying only on the original invitation count.

Pricing depends on the number of guests, destination countries/country codes, messaging volume and event requirements because WhatsApp Business Platform messaging charges vary by market. See how pricing works, then contact us on WhatsApp to get an estimated cost for your event.

Neither in the usual sense — and that is the point. Your guests never download an RSVP app or open an RSVP website or online form; they simply reply to a WhatsApp message. Count Me In is an RSVP tool that works entirely inside WhatsApp, so for you as the host it replaces the RSVP app, the guest-list spreadsheet and the RSVP website with one conversation and a live dashboard.

Yes. Send your digital wedding card, e-card or invitation video — a designed image, a PDF or an MP4 — as a WhatsApp wedding invitation with the RSVP built in. Guests view your online invitation and reply in the same chat, so your electronic invitation and your guest list stay connected instead of scattered across group chats.

Get in touch

Questions? Talk to Us.

We're on WhatsApp, naturally. Message or call, and a real person will help you set up your event and your guest list.

Chat on WhatsApp Call +91 99740 41729

Beyond RSVP: event questions, QR authentication and guest check-in

Count Me In supports customised questionnaires to collect event-specific details, multiple QR-code configurations for guest access, and QR scanning to validate entry and record attendance. QR-based admission depends on the organiser’s configured rules and check-in process.

Dubai corporate event: clearer RSVP decisions

For a 24 October 2026 Dubai corporate event, the organiser expanded the invitation list from 151 to 194 contacts. The frozen 21 October RSVP position recorded 103 confirmed guests. This illustrates how early declines can create opportunities to invite additional contacts without guessing attendance.

Read the documented Dubai corporate RSVP case study · Explore WhatsApp guest coordination and QR check-in

Beyond RSVP: Guest coordination and QR check-in

Collect custom questionnaires, travel and accommodation information, documents and dietary needs through WhatsApp. Support authorised guest entry with QR credential scanning and gate activity records.

Explore WhatsApp guest management and secure event check-in →